Common Recruiting Mistakes and How to Fix Them

Mistakes are a fact of any job, but they can be especially distressing when it impacts someone else’s. These are five of the most common recruiting mistakes, and how you can rectify them:

1) Scheduling the Interview Incorrectly

The first, and probably most common, recruiting mistake happens during scheduling interviews. Scheduling interviews is an arduous process, and there are so many steps involved that it can be easy to make a mistake.

Whether it’s scheduling the wrong interviewers for the wrong candidate or forgetting to reserve a room, don’t panic! The best way to rectify the situation (if you have enough lead time) is to contact the interviewers for the candidate and let them know about the situation. For most organizations, interviews should take precedence over other meetings, and they should be able to either help find a room or take the interview!

If your company has great calendar hygiene, that’s even better! Many scheduling recruiting mistakes are often just the result of poor calendar hygiene.

2) Incorrect Job Description

The job description is the first thing that gets prospective candidates excited about a job, so it’s important to make sure it’s specific and uses the correct wording.

When writing a job posting, it’s unfortunately common to use alienating language without even realizing it.

3) Taking Too Long to Schedule

It goes without saying: the company that has the fastest hiring process is the one that’ll land top talent. Therefore, it’s a pretty big recruiting mistake to take too long to schedule interviews. However, that’s easier said than done. It’s pretty difficult to schedule interviews when there are so many conflicting schedules.

To combat this, many companies have taken to leveraging a candidate-driven scheduling tool. The best part about automating scheduling means you decrease the chances of a mistake. Additionally, making it candidate-driven means that the candidate is able to quickly schedule their interview without the typical back-and-forth!

4) Not Preparing the Candidates/Interviewers

Preparing your candidates and interviewers is more important than many recruiters realize. Interviews are a pretty stressful thing for both parties, but they really don’t have to be.

One of the most common recruiting mistakes is not taking the time to answer all of a candidate’s questions. This includes going beyond the basic information of who they’ll be speaking with and where their interview will be held. Coaching your candidates on the types of questions that will be asked not only ensures they have a great experience, your interviewers will also speak with more qualified candidates.


Making these recruiting mistakes isn’t the end of the world, but it can be stressful and difficult to fix them while still performing your everyday duties. As hiring continues to become more and more competitive, it’s important to have systems in place to easily fix those inevitable mistakes!

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