High volume recruiting? You need batch scheduling!

High volume hiring seasons mean stress, long hours and, well, more stress. You don’t have to dread university recruiting, recruiting events, or seasonal recruiting if you’re using a key lifesaver: batch scheduling!

What’s batch scheduling?

Great question. Batch scheduling is scheduling multiple candidates for the same job opening in one fell swoop.

Yes, you read that correctly. Whether you have 5 candidates to schedule or 100, batch scheduling means that you can select all of the candidates for a particular job opening and interview stage and request their availability immediately.

But why is this helpful? Besides saving time and enabling recruiting teams to improve the candidate experience, it also means recruiting coordinators don’t have to juggle multiple interviews with their interviewers.

The more directions our concentration is pulled, the less productive we are. When the average job opening gets 250 applications, this leaves a lot of room for human error. In cases such as high volume recruiting, it’s even more important to leverage tools to make recruiting more efficient and effective.

How does it work?

Imagine you need to sort a variety of coins by type. You could, of course, do this action manually and slowly pick out the quarters, dimes, nickels, etc. Or, you could purchase or make a coin sorter to do the job for you.

This is pretty similar to how batch scheduling works.

While most interview scheduling tools will enable you to schedule one candidate at a time (like picking out the coins by yourself), tools like GoodTime enable you to select multiple candidates based on the job they applied for and the stage of the interview process that they’re in.

In this case, we’ve selected all of the candidates that are currently in the face to face stage of a backend engineer role.

From here, we can request all of their availabilities all at once and see all of the available interview slots that are available (based on the interviewers’ availability):

Once you click request availability, an email will go out to each selected candidate and prompt them to schedule their interview based on the interviewers’ availability.

Why is batch scheduling useful?

Time is critical in recruiting. This is especially true during high volume seasons where many companies are hiring at the same pace that you are. At the end of the day, you’re only able to secure the talent you want if you have a fully efficient and effective process, and this really starts with how you schedule your interviews.

To go back to the coin sorting analogy, it’s true that both methods will have the same outcome. However, the manual method isn’t only more prone to error, it also takes far longer.

The same goes with manually scheduling each interview. The longer your process takes and the more time that’s spent scheduling means less time to spend with the candidate and improve that experience.

After all, it’s not only the job opening and company that makes candidates want to work there, it’s the people they interact with, too.

Make the most of tools so your candidates can make the most of you.

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About the Author:

Luis Bento is a software engineer at GoodTime.